Privacy Policy
Introduction
I am committed to respecting your privacy and to ensuring that your privacy is protected in accordance with the General Data Protection Regulation (GDPR). This Privacy Policy explains how I collect, use, and disclose your personal data when you use my translation services.
Data Controller
Name: Martin Henderson
Email: dpo@hendersonmartin.com
Data I Collect
I may collect and process the following data about you:
Personal identification information (name, email address, phone number, etc.)
Document content for translation purposes, which may include personal data
Payment information for billing purposes
Purpose of Data Collection
I collect your data for the following purposes:
To provide translation services
To communicate with you regarding my services
To process payments
To comply with legal obligations
Legal Basis for Processing
I rely on the following legal bases for processing your personal data:
Performance of a contract: Processing your data is necessary for the performance of the translation service contract.
Legitimate interests: Processing is necessary for my legitimate interests in providing and improving my services, provided that such interests are not overridden by your rights.
Consent: I may process your data based on your consent, which you can withdraw at any time.
Data Pseudonymization
To protect your privacy, I use pseudonymization during the translation process. This means that I replace personal identifiers in the documents with pseudonyms so that the data cannot be attributed to a specific individual without additional information (the “Data Key”) and cannot be inadvertently recorded on my systems or disclosed to third parties while I perform the translation service. The Data Key is kept separately and securely and allows me to restore the personal data in the translation before delivery to the customer. Following delivery, the original document, the translation, any personal data contained in them, and the Data Key itself are destroyed.
Data Retention
I retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Specifically, I delete all original documentation after I hand in the completed translation.
Data Sharing and Disclosure
I do not share your personal data with third parties except in the following circumstances:
Service providers: I may share your data in pseudonymized form with third-party service providers who assist me in providing my services. These providers are legally obligated to protect your data in accordance with the GDPR.
Legal obligations: I may disclose your data to comply with legal obligations.
Data Security
I implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.
Your Rights
Under GDPR, you have the following rights:
Access: You have the right to request access to your personal data.
Rectification: You have the right to request correction of inaccurate or incomplete data.
Erasure: You have the right to request deletion of your personal data, subject to certain conditions.
Restriction: You have the right to request restriction of processing of your personal data.
Data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
Objection: You have the right to object to the processing of your personal data under certain conditions.
To exercise any of these rights, please contact me at dpo@hendersonmartin.com.
Changes to My Privacy Policy
I may update this Privacy Policy from time to time. Any changes I make will be posted on this page, and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to this Privacy Policy.
Contact
If you have any questions or concerns about this Privacy Policy or my data processing practices, please contact me at:
Name: Martin Henderson
Email: dpo@hendersonmartin.com